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I. Degree Requirements
1. General Requirements
a. Associate Degree
An associate’s degree program consists of a minimum of 60 credits, ordinarily 20 three-credit courses, distributed along the General Education (core) Program requirements; the requirements for a major; and electives.
b. Bachelor Degree
A bachelor’s degree program consists of a minimum of 120 credits, ordinarily 40 three-credit courses, distributed among the General Education (core) Program requirements; the requirements for a major; exploration area electives; general electives; and requirements for a minor, if applicable. Students majoring in certain programs may have additional requirements that decrease the number of electives in their program and/or increase their credit requirements for graduation. For more information on requirements, please refer to the section entitled “The Curriculum.”
2. Specific Degree Requirements
- A cumulative grade point average of at least 2.0 for all course work taken at Rivier University;
- A minimum average of C (2.0) in the major field, or the more rigorous requirement of a specific department.
To earn a degree from Rivier University a student must meet the following residency requirements.
a. A minimum of 30 semester credit hours must be taken at Rivier University for a Bachelor degree. A minimum of 15 semester hours for an associate degree;
b. At least half of the major (and/or minor) course requirements must be taken at Rivier University;
c. the last 10 courses must be taken at Rivier University for a Bachelor degree; or the last five courses from an Associate degree.
d. All courses in the final semester must be taken at Rivier University.
Matriculating students have been accepted into an associate or bachelor’s degree program.
1. Enrollment Status
a. Course Load
The normal full-time class load is five courses with 15 semester hours for undergraduate students. The normal class load for part-time evening professional studies students is two courses with a minimum of 6 semester hours for undergraduate students. Students are expected to take their courses in the division (day or evening) for which they applied and were accepted. However, academic advisors will occasionally authorize students to register for courses in another division, on a space available basis, given one of the following conditions:
- courses in the major are offered only in that division;
- courses in the major do not enroll sufficiently;
- on an individual basis, if program requirements cannot be met by the schedule offered.
Ordinarily a student who wishes to add a sixth course must have a B (3.0) average and obtain the approval of the Associate Vice President for Learning Effectiveness. Professional studies evening students who desire to pursue a full-time program of study of 12 credits should consult with their academic advisor.
b. Full- and part-time enrollment status for each fall and spring semester is determined according to the following table.
|12 or more
||Less than half-time
c. Class Status is determined according to total credits earned and recorded on the student’s permanent academic record at Rivier University.
||90 to completion
2. The Classroom
a. Statement on Attendance
The classroom is the heart of the educational experience at Rivier University because it provides a formal setting for the important exchanges among faculty and students. Regular and punctual attendance at all classes, essential for maximum academic achievement, is a major responsibility of Rivier University students. Failure to attend and contribute to the classroom environment significantly and demonstrably reduces the quality of the educational experience for everyone in the classroom. As a result, absences almost always impact the quality of performance.
As part of its commitment to a quality educational experience for all members of the Rivier community, the University formally requires specific attendance policies to be developed by its professors and reviewed by the Division Head and the Associate Vice President for Learning Effectiveness. Any attendance policy used by an individual professor as a criterion for evaluation must be specified in the course syllabus and presented to students during the first week of classes. These policies can be found in respective course syllabi, and may include reasonable penalties and sanctions for excessive absences.
In the event of prolonged illness, accident, or similar emergency, it is the responsibility of the student to notify both the professor and the Associate Vice President for Learning Effectiveness. Students must remember that it is always their responsibility to make up the work they may have missed during an absence from class. Students are directed to confer with their professors when their absences jeopardize satisfactory progress. Whenever a professor is absent without notification, students are expected to wait fifteen minutes before leaving and to sign an Attendance List, which a class member delivers to the Office of the Registrar.
Instructors are strongly encouraged to record attendance and alert the Registrar when a student fails to attend the equivalent of two weeks of courses (two absences for a course meeting once a week, four absences for a course meeting twice a week, six absences for a course meeting three times a week). The student will then be alerted that he/she is in danger of falling under the ‘habitual nonattendance policy” (see below).
Habitual Nonattendance Policy
Habitual nonattendance is defined as an absence in any course (for any reason whatsoever) equating to three full weeks of missed class sessions (three absences for a course meeting once a week, 6 absences for a course meeting twice a week, 9 absences for a course meeting three times a week).
Faculty members will notify the Office of Academic Advising when a student has reached the habitual nonattendance criteria for their course(s). The Associate Vice President for Learning Effectiveness, in collaboration with the student’s Academic Advisor, will then attempt to resolve the issue of habitual nonattendance with the student. It is the responsibility of the student to notify the Office of Academic Advising of any intention to withdraw from a course or to withdraw from the University. If the student, however, has not officially withdrawn from the course(s) by the University’s published last date to withdraw from a course, the faculty member will assign a grade of F.
Resident students who have documented habitual nonattendance in one or more classes may also be in jeopardy of violating the Resident Attendance Policy (see Student Handbook).
Students who have attended no class sessions of a course or courses from which they are registered by the end of the drop/add period may be dropped from each course not attended. If a student never attended any courses during the drop/add period, the student may be withdrawn from his/her full schedule of courses.
Please refer to the Student Handbook for information on this policy.
c. Statement on Student Use of Electronic Devices in the Classroom
Regarding the use of electronic devices (such as cell phones, tablets, PDAs, pagers, MP3/iPods, laptops, etc.), students may not use these or other electronic devices during class unless permitted by the course instructor. If use of these devices is permitted by the instructor, they are to be used for appropriate class activities only. If a learning disability is substantiated to require the use of one or more of these items, the student must contact the Office of Disability Services (897-8497), which will then work with the student and the course instructor as appropriate to facilitate whatever determination is reached regarding reasonable accommodations. Augmentative communication devices are excluded from this policy (please refer to the Student Handbook policy on disability regarding these). If an emergency situation requires students to leave a cell phone on, they should inform the course instructor at the beginning of the class and leave the phone in a non-intrusive mode so as not to disrupt the class.
3. Online Courses
An undergraduate student who is enrolled as a full-time day student is expected to fulfill program and degree requirements through day course offerings. Occasionally, a student’s progression in a program, work schedule, or graduation requirements may require enrolling in a course that is only available in the Profession Studies online course offerings.
Any full-time day student desiring to enroll in an online course must first consult with an academic advisor. Day student enrolling in online courses understand they will pay the full-time day tuition rate regardless of the mix of on-ground and online courses.
4. The Add/Drop Period
At the beginning of each semester, a student is allowed one week in which to make changes in courses selected. Add/Drop forms are available from academic advisors, who also authorize the changes. Professional studies evening students can add/drop a course through MyRiv.
Requests for course changes after the published Add/Drop deadline in the Academic Calendar will be honored only for sufficient cause and after due consideration.
5. Medical Leave of Absence/Withdrawal
A medical leave or withdrawal request may be granted when verifiable medical situations prevent a student from continuing in their classes, finalizing Incompletes, or completing course requirements.
All applications for a medical leave/withdrawal require documentation. Appropriate documentation for a medical leave/withdrawal consists of a letter from the attending healthcare provider that specifies the following:
- The date of onset of illness
- The last date of class attendance
- The dates under professional care
- The general nature of their medical condition, and
- The anticipated date of return to school (if appropriate)
Students will need to complete and submit a Medical Leave/Withdrawal Form and provide appropriate medical documentation to the Office of the Registrar for consideration.
If approved, students requesting a medical leave/withdrawal for the semester/term will need to be withdrawn from all courses for that semester/term that have not yet been concluded.
Withdrawal from the semester/term may have financial implications or obligations that result in the student having to return a portion of any federal financial aid received. Financial implications should be discussed with the Director of Student Financial Services and, if applicable, the Veterans Coordinator.
Final decisions regarding medical leave/withdrawals reside with the Registrar and are not subject to appeal.
Requests for medical leave/withdrawal must be submitted no later than the final day of instruction for the semester/term in question.
Readiness to Return
While a student is on a medical leave/withdrawal, they no longer have the status of an enrolled student at Rivier University. In order to return and re-enroll as a student at the University, the student must provide required documentation (Return from Medical Leave/Withdrawal Form) from their healthcare provider.
If a student has been absent from the University for three years or longer, the student will need to contact the University Office of Admissions to submit an application for readmission. All students should check their program handbook or with their program director for program requirements.
6. Withdrawal From a Course
After the add-drop period is over, but before the posted final day to withdraw, students may request in writing to withdraw from a course with a “W”. Students can do so by submitting a course withdrawal form or by sending an email to the Office of the Registrar from the student’s Rivier email address. The deadline to withdraw from a course is published in the university’s academic calendar. If a student stops attending a course at any time before the posted last day to withdraw without officially withdrawing, the final grade will be an “NF” for the course. The Office of the Registrar must receive all withdrawal requests by the final day to withdraw from a course. Please refer to the financial information section of the catalog for details on tuition refunds. Refunds apply to tuition only; fees are non-refundable.
A student may not withdraw from a course during the last three weeks of the semester/term, i.e., the last three weeks of classes.
Consult the Division of Nursing and Health Professions for nursing program requirements.
7. Leave of Absence
A leave of absence is a period during which students defer their studies but maintain their matriculated status and may be granted to any student in good academic standing. During this time, they are not entitled to any of the services of the university provided by the payment of tuition or fees. An application for a leave of absence may be filed an any time furing the academic year for the following semester(s). The total leave allowed a student is one calendar year. A student who desires a leave of absence must complete a Leave of Absence form and submit it to his/her advisor or success coach in order to officially arrange for a leave. A date of return will be agreed upon, in advance, between the student and the advisor or success coach, and stated on the Leave of Absence form. A copy of this form will be forwarded to the Office of the Registrar. Students enrolled in Rivier Online programs who are not taking classes for two consecutive terms, including the summer semester/terms, must discuss this with their Success Coach. There may be a form required to stay in Good Standing with the University. Failure to complete the Withdrawal/Leave of Absence Form may result in an Administrative Withdrawal as outlined in the withdrawal policy.
Students who return to the University immediately after the approved period for a leave of absence will not be required to submit an application for readmission. A student who does not return on the agreed date will be considered to have withdrawn from the university. If, at a later date, the student considers returning to the university, the student will have to reapply to the university. A student who does not officially apply for a leave of absence, but just stops attending classes, must reapply to the University to finish his/her degree. (See the Admissions section of the catalog for details.)
Students are advised that lending agencies do not consider a leave of absence a substitute for registered status. Students should contact Student Financial Services regarding their loan repayment and financial aid status while on a leave of absence. A leave of absence in excess of 180 days will activate loan repayment.
Nursing students on leave must notify the program director/department coordinator in writing at least three weeks prior to the semester they wish to re-enter. Students returning from a leave will be admitted to the Nursing courses on a space-available basis.
a. Access to campus services
Access to services such as Regina Library, Muldoon Health and Fitness Center, etc., is cancelled when a student goes on leave or withdraws. Students should return all library books and other equipment to avoid fees. Students on leave may not participate in university clubs, sports, etc.
Leaves of absence or University withdrawals can have significant visa-related implications for International Students. It is important that international students contact the Office of Global Engagement (OGE) to speak with an advisor before submitting a leave of absence or withdrawal request.
8. Withdrawal from the University
Students may discontinue their education by notifying the Office of the Registrar in writing of their intent to withdraw. Oral notice is not sufficient. Students must also complete and submit the Withdrawal/Leave of Absence Form. Undergraduate students can submit the form to their Academic Advisor or Student Success Coach. Graduate and Doctoral students can submit the form to the Office of the Registrar.
Federal financial aid recipients who withdraw from the University once a semester has started for any reason (personal, academic, medical, etc.) must contact a Student Financial Services representative to determine the impact the withdrawal date may have on eligibility for federal funds that have either disbursed, or could have disbursed, to their student account.
Depending upon the date of the withdrawal or leave of absence, students may be subject to a return of Title IV funds. This is a federal calculation the Student Financial Services Office must make for any federal aid recipient withdrawing during a period of enrollment. Refund of fees or charges will be based on the date that the student last attended a class.
9. Return of Title IV Funds
If a withdrawal takes place prior to completing 60 percent of any period of enrollment, the Student Financial Services Office must recalculate the amount of federal aid the student has “earned” or “could have earned” based upon the date of withdrawal and number of days attended. If the calculation determines that the student has earned fewer federal dollars than were disbursed to the student account, the University is required by federal law to return a portion of funding to the federal government.
If, however, the student has earned more than has been disbursed to their account, the University will process a post-withdrawal disbursement to the student account. For all post-withdrawal disbursements, the University will notify the student by letter and ask the student to confirm if they would like to receive these funds.
Students should review the Student Financial Services Office policy on withdrawals and refunds in the online Rivier University Catalog to determine if they are eligible for a tuition refund based upon their date of withdrawal. Federal funds may not cover unpaid institutional charges upon withdrawal.
In addition, federal loan recipients who withdraw from the University entirely are required to complete an exit interview. The Student Financial Services Office will notify students by email as to the exit interview responsibilities, along with the steps that must be taken.
10. Majors, Concentrations and Minors
Definition: A program of study comprised of a coherent set of courses within a discipline, related disciplines, or a professional area, which represents the curricular content of a bachelor’s degree. A bachelor’s degree major typically consists of at least 30 credit hours.
Students who wish to declare or change their major should contact their academic advisor. Certain majors have specific grade-point average (G.P.A.) requirements that need to be met prior to acceptance into the major. Please refer to the department section for details.
b. Double Major (revised 9/24/18)
A double major is defined as an academic program that consists of one degree and a minimum of two majors (i.e. B.S. Business/Criminal Justice).
- A student earning a double major must complete the General Education (core) requirements specified by the degree (e.g., Bachelor of Science), earn a GPA of at least 2.00 in both majors, and satisfy all other University graduation requirements.
- Students must indicate one of the majors as a primary major.
- The student must complete all courses required by each major.
- No more than four courses used to satisfy the requirements of one major may be counted toward the requirements of the other major.
- Students who intend to pursue two majors must work out a plan with their academic and career advisor or success coach and have the plan approved by the coordinator from each major’s department.
- Students will receive a single diploma designating the degree associated with the primary major; however, both majors will be listed on the transcript.
- The student must complete a Declaration of Major/Minor Form.
Definition: A coherent subset of courses that constitutes a prescribed track within a major. Typically a concentration consists of three to six courses (9-18 credits hours).
Definition: A minor is a coherent set of five to seven three or four credit courses (typically 18-24 credit hours) in a discipline or related disciplines other than the major.
Although minors are not required, a student may earn a minor in an undergraduate discipline designated by the University. Students should discuss their intent to earn a minor with their academic advisor as early as possible and no later than the end of the junior year. A total of nine credits used to complete major requirements may also be used to complete requirements for the minor. Courses used to satisfy requirements for the minor may also be used to satisfy core and exploration area course requirements. Credits earned in courses used to satisfy multiple requirements will count once toward the total number of credits required for graduation. During the final semester, a declaration of minor form should be completed by the student and be signed by the academic advisor. The declaration of minor form will then be submitted to the Office of the Registrar along with the student’s Application to Graduate form. Upon completion of the degree, the minor will be posted on the official transcript.
Each candidate must submit a formal notification of intent to graduate to the Office of the Registrar for a degree to be awarded. Forms for this purpose are available from the Office of the Registrar, the Academic Advising Office, or from the university website. There are three graduation dates per year September 2, January 2 and the Commencement ceremony in May. The deadlines for filing for graduation are August 1 for September; December 1 for January; and February 1 for the May commencement. Students who complete degree requirements before the May graduation are eligible to participate in the Commencement ceremony. All official transcripts, CLEP scores and Challenge Exam scores must be submitted to the Office of the Registrar by the application deadline dates, otherwise the application will be deferred to the following semester. Students should not assume that filing the Application to Graduate assures that the degree will be received that year. They are advised to check with their department chair and their academic advisor to be certain that all requirements for graduation have been met. All financial accounts must be settled in full before diplomas are issued.
1. Challenge Examination
The Challenge Exam is a one-time examination in a specific area created by Rivier University as the equivalent to a course. Courses which have been audited cannot be challenged. The method of assessment may vary with the subject matter, but in all cases should enable a comprehensive appraisal of the student’s knowledge. A student who earns a grade of C or better on the Challenge Exam is exempted from and given credit for the course counterpart of the examination. Since the challenge is on the student’s part, it is her/his responsibility alone to prepare for it; no retake is allowed. Courses that may be challenged are at the discretion of the department chairperson. Likewise, only students matriculating at Rivier may request a Challenge Exam. Ordinarily, Challenge Exams are given on the first Friday of December and the first Friday of April. Procedures, guidelines, and fee schedules are available from academic advisors. At least one month prior to the exam date, the student obtains a challenge form from the advisor and then contacts the department chair for approval. LPN’s wishing to challenge courses for advanced placement standing, see Admissions section.
2. Final Examinations
A final exam period is provided during the final week of the semester. The schedule is published by the Office of the Registrar. If a student is unable to take the final exam as scheduled, she/he must notify the instructor. Exams other than finals may be retaken at the discretion of the instructor.
IV. Grades and Credits
1. Grades - Grade Points
Grades are based on definite published criteria available in the Office of the Registrar. Letters are used to indicate grades; each is assigned a given value in grade points per semester hour.
||4.000 grade points
||3.667 grade points
||3.333 grade points
||3.000 grade points
||2.667 grade points
||2.333 grade points
||2.000 grade points
||1.667 grade points
||1.333 grade points
||1.000 grade points
||(62 and below)
||0.000 grade points
||Withdrawal from Class/Official Notification
||Administrative Failure / No Official Notification
||No Grade Points
||Counted as credits attempted, equal to an F
on the student’s record
To determine a student’s academic status, the University uses a grade point system. Each qualitative grade has the numerical values listed, e.g., a grade of A has a value of 4.000; a grade of B has a value of 3.000. Grade points are computed by multiplying the course credit by the numerical value of the grade earned. For example, a three-credit course completed with a grade of C carries 6.00 points (3 ×2.00). The grade-point average (GPA) is obtained by dividing the total number of grade points earned by the total number of credit hours attempted.
2. Audit Policy
The auditing of certain courses is permitted only with an official registration. A student who audits courses receives no credit and is exempt from all assignments and examinations. Class participation is desired, but the student should communicate with the instructor on expectations.
The nature of some laboratory courses and other skills courses does not allow these to be taken on an audit basis. Audit status is authorized on a space-available basis. A change of status from Credit to Audit or vice versa can be made within the Add/Drop period. A course which has been audited may not be repeated for academic credit. A record of attendance is kept as with any other student. When a student attends at least 80 percent of class meetings, audit status is recorded on the academic record; otherwise the student receives a W.
3. Incomplete Grades
A student is expected to complete the requirements of each course by the end of the semester or term in which the course is offered. If for some major reason beyond her/his control the student is prevented from taking the final as scheduled or does not complete some part of the course requirements, the student may ask the instructor to assign the temporary grade of Incomplete “I.” This request must be made before the scheduled final examination. It is the student’s responsibility to remove this temporary grade. (See the University Calendar). Otherwise, the student automatically incurs an F for the course. In unusual cases, the student may request in writing an extension of this period. The extension may not exceed a three month period and must have the approval of the Associate Vice President for Learning Effectiveness.
4. Repeated Courses
Students are encouraged to speak with their academic advisor before registering to repeat a course taken at Rivier University. Students who wish to repeat any course must take the same course. While only the last grade is used in calculating the cumulative grade point average, the original grade remains on the transcript. Each repeated course is counted only once in fulfilling degree requirements.
5. Grade Report
At the end of the term the Office of the Registrar authorizes the posting of grades to the student portal, MyRiv for each student. To protect confidentiality of student records, grades or GPA are never reported by telephone or faxed. Presentation of a valid Rivier University ID or other form of identification must be made to receive a copy of transcripts or grades, if the student comes in person.”Unofficial copies” of the grade report can be obtained from the student portal, MyRiv.
6. Grade Review
Students have the right to request a review of a final grade. All such requests must address the process followed in arriving at the final grade and not the professor’s evaluation of the student’s work.
A request for a review of a final grade must be made in writing by the student to the instructor of the course no later than 15 calendar days from the posting of the official grade report by the Office of the Registrar. The student sends a copy of this request to the divisional dean.
If there is no resolution between the student and the instructor, and the student continues to believe the grade to be in error, the student may appeal in writing to the department coordinator/program director in which the course was offered, or to the divisional dean if the grade review is between the student and the department coordinator/program director.
If no satisfactory resolution is reached after contacting the department coordinator/program director, the student may appeal to the divisional dean. The dean will make the final decision, which is binding, and send notification of the decision to the Office of the Registrar for processing.
7. Honors: The Dean’s List
The University honors its students for high academic achievement and significant contributions to the University community through the following awards:
The Dean’s list is compiled each semester. The criteria are:
- The student must be matriculated at Rivier;
- The student must achieve a semester grade point average of 3.500;
- The student must be a full-time student, carrying a minimum of twelve graded credit hours. (Excluding Pass/Fail courses)
- The student cannot have any grade of “I” (Incomplete) or “PR” (In Progress)
8. Graduation and Honors
To graduate, a student must have attained a cumulative grade-point average of 2.0 or higher. Honors for baccalaureate degree students are awarded on the following basis:
- a minimum of 30 graded credits earned at Rivier: (no grades of “P”-passing)
- grade-point average as follows
CUM LAUDE 3.500
MAGNA CUM LAUDE 3.700
SUMMA CUM LAUDE 3.900
V. Academic Standards
1. Academic Standing
To remain in good standing a student must maintain an average of C (2.000) each semester. A cumulative average of C is the minimum requirement for graduation. Further, a C (2.000) average in one’s major field is mandatory in all departments; in some, the required average is higher. Nursing majors should refer to “Progression/Retention” in the department section. Students who fail a required course must repeat the course successfully. Authorization from the Associate Vice President for Learning Effectiveness of the University is required to make up a course at another college. This permission is seldom given for courses in the student’s field of concentration. Only a grade of C (2.000) or better will be accepted in transfer from another college. A failed course repeated at another institution will not affect the GPA.
2. Academic Probation
To remain in good academic standing a student must maintain an overall grade point average of 2.000 in each semester at Rivier University. A cumulative average of C (2.000) is the minimum University requirement for graduation; specific programs may have more demanding requirements.
a. Full-time Students
Students who fail to maintain a 2.000 average will either be dismissed or placed on probation for their next semester of attendance. At the end of the probation semester, their academic progress will be reviewed by the Associate Vice President for Learning Effectiveness of the University. At this time, a student may be removed from probation, or dismissed from the University. Only with specific authorization from the Associate Vice President for Learning Effectivemess of the University is a junior with a record of academic probation allowed to continue in a program. Nursing majors should refer to “Progression/Retention” in the department section.
b. Part-time Students
Students who fail to maintain a 2.000 average for two consecutive sessions of part-time study will be placed on probation for their next semester of attendance. At the end of that semester, their academic progress will be reviewed by the Associate Vice President for Learning Effectiveness. After taking the new grades into consideration, the student may be removed from probation, continued on probation, or, after a minimum of two semesters on probation, dismissed from the University. Only with specific authorization from the Associate Vice President for Learning Effectiveness is a junior with a record of academic probation allowed to continue in a program. Nursing majors should refer to “Progression/Retention” in the department section.
3. Academic Honesty
Plagiarism and cheating are serious breaches of academic honesty. In general, plagiarism is defined as the presentation of someone else’s work in whatever form: copyrighted material, notes, film, art work, reports, statistics, bibliographies, and the like, as one’s own, and failing to acknowledge the true source. Quoting word-for-word, or almost so, or using the argumentation of another source without acknowledging this dependence also constitutes plagiarism. Cheating is defined as the giving or attempting to give or to receive unauthorized information or assistance during an examination or in completing an assigned project. Submission of a single work for two separate courses without the permission of the instructors involved is also a form of cheating.
If students are unsure whether a specific course of action would constitute plagiarism or cheating, they should consult with their instructor in advance.
Penalties for plagiarism and cheating vary with the degree of the offense and may take the form of the following academic sanctions:
- the grade of F for the work in question;
- the grade of F for the course;
- notification of the divisional dean and/or Associate Vice President for Learning Effectiveness of the misconduct of the student;
- recommendations that the student be suspended or dismissed from the University.
4. Academic Appeal Process
All efforts should be made to conduct ourselves with justice, integrity, and consideration for those with whom we interact. Grievances may, nonetheless, arise. In such cases, they are often best resolved by the individuals directly involved. However, there could be instances when this does not occur.
Procedure. The aggrieved student should approach and attempt to resolve the matter informally with the faculty member involved. If this attempt does not resolve the matter, or if the student has sufficient reason to believe that she/he will not be heard by the faculty member, she/he should contact the division dean. This must be done within ten calendar days following the time at which no resolution could be reached with the faculty member. The division dean will attempt to resolve the matter to the satisfaction of both student and instructor. Written statements may be requested of both parties by the division dean, who will attempt to resolve the issue as soon as is reasonably feasible. The decision of the dean shall be forwarded in writing to all parties.
If the student remains unsatisfied, she/he may file a formal grievance within ten days of this communication. This grievance, with all relevant data attached, is submitted in writing to the Associate Vice President for Learning Effectiveness of the University, who will appoint and chair a review committee, consisting of two faculty or staff from outside the department involved. A meeting will be scheduled as soon as possible and the decision communicated in writing to the parties involved within three days of the meeting. Formal representation by legal counsel is not permitted. The meeting is academic in nature, and the student represents her- or himself at this meeting. Within ten days of this communication, a final appeal in writing may be made to the Vice President for Academic Affairs, who will review all the pertinent data and make the final decision on the matter.
VI. Additional Learning Opportunities
Several departments of the University offer traditional practica or internships, such as student observation and teaching for education majors, clinical experiences for nursing students, and field work opportunities for majors in the behavioral sciences, business, and communications fields. Many departments recommend internship experiences for qualified students. Not only are such involvements valid learning experiences which earn academic credit, but they also provide opportunities for a more meaningful total education. Students are confronted with problems of the work world, and their values are tested in real life situations.
Qualified students are also encouraged to study abroad or to participate in exchange programs which will enhance the total learning experience.
2. NHCUC Student Exchange Courses
Rivier University belongs to a consortium of New Hampshire colleges, the New Hampshire College and University Council (NHCUC). Under the Student Exchange Program of the NHCUC, full-time degree seeking students may enroll for one or more courses a semester, or for one or two semesters as full-time students, on a space-available basis during the regular academic year. Courses must be approved by the academic advisor. Study at an NHCUC institution is regarded as transfer credit. A grade of C must be earned as a minimum, and grade points are not figured into the student’s average at Rivier.
Students remain as degree candidates and continue to pay Rivier University tuition, but they make their own room and board arrangements when they plan to spend a full semester at an NHCUC college.
3. Off-Campus Study
Prior to registering for any off-campus course including the New Hampshire college consortium, the student submits the course number, title, and description to his/her academic advisor. The University is under no obligation to accept credits for unauthorized courses. A course for which a student has received at least a 2.000 (C) is eligible for transfer. Students transferring a nursing-related science course into the nursing program must have earned a minimum of a B (3.000) in the course to receive credit. An official transcript from the institution must be forwarded to the Office of Academic Advising upon completion of study. The Associate Vice President for Learning Effectiveness reserves the right to make the final decision on all transfer credits.
Refer also to NHCUC Student Exchange Courses.
Rivier University offers a comprehensive study abroad program to students of all majors. Details about the program can be found on the Rivier University website under “Global Engagement,” or by stopping by the Office of Global Engagement in Memorial Hall. Students who wish to enrich and expand their educational experience through study abroad for a summer, a semester, or a year should discuss their plans well in advance with the Office of Global Engagement, their faculty advisor and with their academic advisor in the Advising Office. Students planning to spend the junior year abroad are encouraged to initiate the process for study abroad early in their sophomore year in order to be assured of a place in the foreign study program of their choice. Approval by the student’s academic advisor for study abroad plans is necessary to ensure that courses taken fulfill the Rivier University requirements.
In addition, Rivier University offers “Teaching Trip” courses. Courses are intensive in nature, taught by Rivier faculty, and are held during semester breaks and the summer. Teaching Trip courses change each year, in response to demand from students and willingness of faculty. The Office of Global Engagement website and office can provide detailed information on Teaching Trips planned for the academic year.
VII. Student Records
1. Change of Name or Address
Changes in a student’s home address, or phone number can be updated through MyRiv Student portal. Name changes are made by the Office of the Registrar when accompanied by appropriate supporting documentation.
2. Confidentiality of Student Records
The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights are:
1) The right to inspect and review the student’s education records within 45 days of the day the University receives a request for access.
Students should submit to the Office of the Registrar written requests that identify the record(s) they wish to inspect. The Registrar will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the University official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
2) The right to request the amendment of the student’s education records that the student believes is inaccurate or misleading.
Students may ask the University to amend a record that they believe is inaccurate or misleading. They should write the University official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading.
If the University decides not to amend the record as requested by the student, the University will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
3) The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorized disclosure without consent.
One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is defined as a person employed by the University in an administrative, supervisory, academic, or support staff position (including law enforcement unit and health staff); a person or company with whom the University has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or assisting another school official in performing his or her tasks.
A school Official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
Upon request, the University discloses education records without consent to officials of another school in which a student seeks or intends to enroll.
4) The right to file a complaint with the U.S. Department of Education concerning alleged failures by the University to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-4605
3. Directory Information
Rivier University, in compliance with the Family Educational Rights and Privacy Act (FERPA), may release without the student’s consent the following directory information: student’s name, address, telephone number, major field of study, class year, dates of attendance, enrollment status, degrees and awards received, if any, place of employment, most recent previous educational agency or institution attended, and e-mail address. Students are given the opportunity to restrict the release of any or all directory information.
4. Unit of Credit
The unit of credit is the semester hour. One semester hour of credit is granted for the successful completion of one hour (50 minutes weekly instruction), or two to three hours (100-150 minutes) of laboratory work, for approximately 14 weeks.
5. Transfer Credits
Transcripts of credits earned at other institutions and presented to Rivier University for admission or transfer of credits become part of the student’s permanent records and cannot be issued, reissued, or copied for distribution. Courses accepted for transfer credit will be listed on the student’s transcript with a designation of “TR”, the number of semester hours awarded, the title of the course, and the name of the institution where the course was taken. Grades received for transfer courses will not appear on the Rivier University transcript, and the grades and related quality points are not calculated in the semester or cumulative grade point averages. However, the transfer credits awarded to contribute toward the student’s total of cumulative earned and attempted hours. Except in extraordinary and unavoidable circumstances, once transfer credits have been approved and a transfer student’s program has been finalized, the student is expected to take all courses at Rivier University.
6. Transcripts Academic Record
Official transcripts may be requested in writing via mail, fax or in person for a fee. Requests for official transcripts must include the student’s name, social security number, approximate dates of attendance, the address where the transcript is to be sent, and the student’s signature. No transcript will be released until all financial obligations to the University are met. Official transcripts carry the University Seal along with the registrar’s signature. The envelopes will be sealed with the registrar’s stamp, and the official transcript enclosed stamp. All official transcripts being issued to student directly will be stamped “issued to student”.
Electronic transcript delivery via secure e-mail is the preferred delivery method for Rivier University. Transcripts to institutions that are participating in the eSCRIP-SAFE network will be delivered electronically. If the institution is not on this list students may request that the transcript be sent to an individual by providing the name and email address of the recipient and the Office of the Registrar will deliver it electronically through eSCRIP-SAFE’s out-of-network service. This service is ONLY available for students whose entire academic record is from Fall 2004 to present.
Unofficial transcripts may be accessed via the student portal, MyRiv, on the Rivier home page. The unofficial transcript may be printed out.
Transcript requests are available online from the Registrar’s Office at www.rivier.edu/academics/registrar. Payment can be made online via credit or debit card.
At this time, Rivier University determines that the use of facsimile equipment is not a secure means of transmitting educational records. Because the University cannot safeguard the privacy of the student’s records, the University will not fax transcripts, grade reports or other academic information.
VIII. Registration Policies
1. Registration Procedures
An officially registered student is one who has submitted course selections with the necessary approvals, and has made the necessary financial arrangements with the Student Financial Services Office. Officially registered students may confirm their registration via the student portal, MyRiv. Students receive notification of the registration process from their academic advisor. The University website also has registration information at www.rivier.edu. Continuing students select courses in October and March for the spring and fall semesters, respectively.
Students are not admitted to class nor do they receive credit unless they have officially registered. Students may not be enrolled in a class after the designated add/drop period. Exceptions to this policy are rare and can be made only by the Registrar.
Students who have obtained twelve credits and who have not officially applied for admission into a degree program are not allowed to register until they complete the application process or file their non-degree status with the Office of the Registrar.
2. Summer Registration
Registration for summer sessions begins in March and continues through the start of the summer session. Financial clearance must be obtained from the Student Financial Services at the time of registration for this session. Students should contact their advisor for specific registration requirements.
3. General Policies
For the policy on cross-registration refer to the section on Course Load.
The University reserves the right to withdraw, postpone, or combine classes, to limit registration, or to change instructors.
Part-time students are charged the tuition rate of the division (day or evening) in which the class is offered.
4. Courses at Another Institution
Students who have been accepted into degree programs at Rivier University are expected to complete their degree requirements on campus. Only under extenuating circumstances, with prior approval from Associate Vice President for Learning Effectiveness, will students be granted permission to take courses off-campus.
5. Veterans’ Benefits
In cooperation with the Veterans’ Administration, Rivier University participates in numerous veterans’ benefits programs. Students who are eligible for veterans’ benefits as determined by the Veterans’ Administration should contact the Veterans’ Coordinator at the time of application or the start of the semester. The Veterans’ Coordinator is located in the Office of the Registrar, Adrienne Hall. To obtain benefits, the student must be enrolled in a degree program. Applications for Veterans’ benefits may be obtained directly from the Veterans’ Administration by visiting VONAPP (Veterans On Line Applications) website at http://vabenefits.vba.va.gov/vonapp. VONAPP is the official U.S. Department of Veterans Affairs (VA) website, which enables veterans to apply for benefits using the Internet. Completed application forms can also be mailed to the Department of Veterans Affairs, Regional Processing Office, PO Box 4616, Buffalo, NY 14240-4616.