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    Rivier University
   
 
  Sep 24, 2017
 
 
    
2014-2015 Undergraduate Catalog [ARCHIVED CATALOG]

Academic Policies


Academic Policies

Click on a link to be taken to the entry below.

  1. Degree Requirements
    1. General Requirements
      1. Associate Degree
      2. Bachelor Degree
    2. Specific Degree Requirements
    3. Residency Requirement
  2. Matriculation
    1. Enrollment Status
      1. Course Load
      2. Full-Time/Part-Time
      3. Class Status
    2. The Classroom
            a. Attendance
            b. Behavior
            c. Electronic Devices
    3. The Add/Drop Period
    4. Withdrawing from a Course
    5. Taking a Leave of Absence
    6. Withdrawal from University
    7. Majors, Concentrations, and Minors
      1. Majors
      2. Double Majors
      3. Concentrations
      4. Minors
    8. Graduation
  3. Examinations
    1. Challenge Examination
    2. Final Examination
  4. Grades and Credits
    1. Grades-Grade Points
    2. Audit Policy
    3. Incomplete Grades
    4. Repeated Courses
    5. Grade Report
    6. Grade Review
    7. Honors: The Dean’s List
    8. Graduation and Honors
 
  1. Academic Standards
    1. Academic Standing
    2. Academic Probation
      1. Full-time Students
      2. Part-time Students
    3. Academic Honesty
    4. Academic Appeal Process
  2. Additional Learning Opportunities
    1. Internships
    2. NHCUC Student Exchange Courses
    3. Off-Campus Study
    4. Study Abroad and Teaching Trips
  3. Student Records
    1. Change of Name or Address
    2. Confidentiality of Student Records
    3. Directory Information
    4. Unit of Credit
    5. Transfer Credits
    6. Transcripts Academic Records
  4. Registration Policies
    1. Registration Procedures
    2. Summer Registration
    3. General Policies
    4. Courses at Another Institution
    5. Veteran’s Benefits

I. Degree Requirements

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1. General Requirements

a. Associate Degree

An associate’s degree program consists of a minimum of 60 credits, ordinarily 20 three-credit courses, distributed along the General Education (core) Program requirements; the requirements for a major; and electives.

b. Bachelor Degree

A bachelor’s degree program consists of a minimum of 120 credits, ordinarily 40 three-credit courses, distributed among the General Education (core) Program requirements; the requirements for a major; exploration area electives; general electives; and requirements for a minor, if applicable. Students majoring in certain programs may have additional requirements that decrease the number of electives in their program and/or increase their credit requirements for graduation. For more information on requirements, please refer to the section entitled “The Curriculum.”

2. Specific Degree Requirements

  1. A cumulative grade point average of at least 2.0 for all course work taken at Rivier University;
  2. A minimum average of C (2.0) in the major field, or the more rigorous requirement of a specific department.

3. Residency Requirement

To earn a degree from Rivier University a student must meet the following residency requirements.

a. A minimum of 30 semester credit hours must be taken at Rivier University for a Bachelor degree. A minimum of 15 semester hours for an associate degree;

b. At least half of the major (and/or minor) course requirements must be taken at Rivier University;

c. the last 10 courses must be taken at Rivier University for a Bachelor degree; or the last five courses from an Associate degree.

d. All courses in the final semester must be taken at Rivier University.

II. Matriculation

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Matriculating students have been accepted into an associate or bachelor’s degree program.

1. Enrollment Status

a. Course Load

The normal full-time class load is five courses with 15 semester hours for undergraduate students. The normal class load for part-time evening professional studies students is two courses with a minimum of 6 semester hours for undergraduate students. Students are expected to take their courses in the division (day or evening) for which they applied and were accepted. However, academic advisors will occasionally authorize students to register for courses in another division, on a space available basis, given one of the following conditions:

  • courses in the major are offered only in that division;
  • courses in the major do not enroll sufficiently;
  • on an individual basis, if program requirements cannot be met by the schedule offered.

Ordinarily a student who wishes to add a sixth course must have a B (3.0) average and obtain the approval of the Associate Vice President for Student Success. Professional studies evening students who desire to pursue a full-time program of study of 12 credits should consult with their academic advisor.

b. Full- and part-time enrollment status for each fall and spring semester is determined according to the following table.

Credits   Status
12 or more   Full-time
6-11   Half-time
1-5   Less than half-time

c. Class Status is determined according to total credits earned and recorded on the student’s permanent academic record at Rivier University.

Freshman   0-29
Sophomore   30-59
Junior   60-89
Senior   90 to completion

 2. The Classroom

a. Statement on Attendance

The classroom is the heart of the educational experience at Rivier University because it provides, uniquely, a formal setting for the important exchanges among faculty and students. Regular and punctual attendance at all classes, essential for maximum academic achievement, is a major responsibility of Rivier University students. Failure to attend and contribute to the classroom environment significantly and demonstrably reduces the quality of the educational experience for everyone in the classroom. As a result, absences almost always impact the quality of performance.

As part of its commitment to a quality educational experience for all members of the Rivier community, the University formally requires specific attendance policies to be developed by its professors and reviewed by the Division Head and the Associate Vice President for Student Success. Any attendance policy used by an individual professor as a criterion for evaluation must be specified in the course syllabus and presented to students during the first week of classes. These policies can be found in respective course syllabi, and may include reasonable penalties and sanctions for excessive absences.

In the event of prolonged illness, accident, or similar emergency, it is the responsibility of the student to notify both the professor and the Office for Student Success. Students must remember that it is always their responsibility to make up the work they may have missed during an absence from class. Students are directed to confer with their professors when their absences jeopardize satisfactory progress. Whenever a professor is absent without notification, students are expected to wait fifteen minutes before leaving and to sign an Attendance List, which a class member delivers to the Office of the Registrar.

Instructors are required to record attendance and alert the Registrar when a student fails to attend the equivalent of two weeks of courses (two absences for a course meeting once a week, four absences for a course meeting twice a week, six absences for a course meeting three times a week). The student will then be alerted that he/she is in danger of falling under the ‘habitual nonattendance policy” (see below).

Habitual Nonattendance Policy

Habitual nonattendance is defined as an absence in any course (for any reason whatsoever) equating to three full weeks of missed class sessions (three absences for a course meeting once a week, 6 absences for a course meeting twice a week, 9 absences for a course meeting three times a week).

Faculty members will notify the Office of Academic Advising when a student has reached the habitual nonattendance criteria for their course(s). The Office for Student Success, in collaboration with the student’s Academic Advisor, will then attempt to resolve the issue of habitual nonattendance with the student. It is the responsibility of the student to notify the Office of Academic Advising of any intention to withdraw from a course or to withdraw from the University. If the student, however, has not officially withdrawn from the course(s) by the University’s published last date to withdraw from a course, the faculty member will assign a grade of F.

Resident students who have documented habitual nonattendance in one or more classes may also be in jeopardy of violating the Resident Attendance Policy (see Student Handbook).

Students who have attended no class sessions of a course or courses from which they are registered by the end of the drop/add period will be dropped from each class not attended. If a student never attended any courses during the drop/add period, the student will be withdrawn from his/her full schedule of courses.

b. Statement on Classroom Behavior

Please refer to the Student Handbook for information on this policy.

c. Statement on Student Use of Electronic Devices in the Classroom

Regarding the use of electronic devices (such as cell phones, PDAs, pagers, MP3/iPods, laptops, etc.), students may not use these or other electronic devices during class unless permitted by the course instructor. If use of these devices is permitted by the instructor, they are to be used for appropriate class activities only. If a learning disability is substantiated to require the use of one or more of these items, the student must contact the Office of Disability Services (897-8497), which will then work with the student and the course instructor as appropriate to facilitate whatever determination is reached regarding reasonable accommodations. Augmentative communication devices are excluded from this policy (please refer to the Student Handbook policy on disability regarding these). If an emergency situation requires students to leave a cell phone on, they should inform the course instructor at the beginning of the class and leave the phone in a non-intrusive mode so as not to disrupt the class.

 3. The Add/Drop Period

At the beginning of each semester, a student is allowed one week in which to make changes in courses selected. Add/Drop forms are available from academic advisors, who also authorize the changes. Professional studies evening students can add/drop a course through MyRiv.

Requests for course changes after the published Add/Drop deadline in the Academic Calendar will be honored only for sufficient cause and after due consideration.

4. Withdrawal From a Course

A student who wishes to withdraw from a course must notify his/her academic advisor in writing. If a student is unable to come to the University to complete the withdrawal process, a letter of intent or e-mail message is acceptable. The date stamped on the envelope or dated e-mail message will serve as the date of official notification for both tuition refund and withdrawal.

To receive a grade of W, a student must withdraw no later than the published date for that semester. After that time, a grade of F will be incurred. A student who does not give an official written notification of withdrawal automatically incurs a grade of F which is calculated into the grade point average.

5. Leave of Absence

A student who intends to return to Rivier following a temporary absence due to personal reasons may request a leave of absence. The student should meet with his/her academic advisor in the Academic Advising Office to complete the necessary paperwork. Nursing students on leave must notify the Program Director in writing at least three weeks prior to the semester they wish to reenter. The student will be readmitted to the Nursing courses on a space-available basis. If the student does not intend to return to the University, the withdrawal procedures should be followed.

6. Withdrawal from the University

A student who withdraws from the University must complete the necessary paperwork with his/her academic advisor. A tuition refund is made as of the date of official notification and according to the refund schedule outlined in the section of the Catalog labeled FINANCIAL INFORMATION.

7. Majors, Concentrations and Minors

a. Majors

Definition: A program of study comprised of a coherent set of courses within a discipline, related disciplines, or a professional area, which represents the curricular content of a bachelor’s degree. A bachelor’s degree major typically consists of at least 30 credit hours.

Students who wish to declare or change their major should contact their academic advisor. Certain majors have specific grade-point average (G.P.A.) requirements that need to be met prior to acceptance into the major. Please refer to the department section for details.

b. Double Major

A double major is defined as an academic program that includes one degree and a minimum of two majors (i.e. B.S. Business/Criminal Justice).  A student earning a double major must complete the General Education (core) requirements specified by the degree (e.g. Bachelor of Science). The student must complete all courses required by each major. No more than four courses to satisfy the requirements of one major may be counted toward the requirements of the other major.  Students who intend to pursue two majors must work out a plan with their advisor and the chair from each major’s department.
Students will be awarded only one bachelor’s degree (a B.A. or B.S.) at a single commencement ceremony.  (See the Admissions section of the catalog VI: Earning a Second Bachelor’s Degree for information about completing the requirements for a second degree).  However, students may complete a double major and the second major may be in a different degree program.  Thus, students who complete the requirements for more than one major under a single degree may declare and be awarded the bachelor’s degree with a double major (e.g. B.A. Psychology/Sociology).  In cases where the majors are in different degree programs (B.A. and B.S.), students must indicate on their Intent to Graduate form which of the two degrees is to be awarded.  Their choice will determine how the majors are listed on the transcript (i.e. B.S. Business Management/Psychology or B.A. Psychology/Business Management). 

c. Concentrations

Definition: A coherent subset of courses that constitutes a prescribed track within a major. Typically a concentration consists of three to six courses (9-18 credits hours).

d. Minors

Definition: A minor is a coherent set of five to seven three or four credit courses (typically 18-24 credit hours) in a discipline or related disciplines other than the major.

Although minors are not required, a student may earn a minor in an undergraduate discipline designated by the University. Students should discuss their intent to earn a minor with their academic advisor as early as possible and no later than the end of the junior year. A total of nine credits used to complete major requirements may also be used to complete requirements for the minor. Courses used to satisfy requirements for the minor may also be used to satisfy core and exploration area course requirements. Credits earned in courses used to satisfy multiple requirements will count once toward the total number of credits required for graduation. During the final semester, a declaration of minor form should be completed by the student and be signed by the academic advisor. The declaration of minor form will then be submitted to the Registrar’s Office along with the student’s Application to Graduate form. Upon completion of the degree, the minor will be posted on the official transcript.

8. Graduation

Each candidate must submit a formal notification of intent to graduate to the Office of the Registrar for a degree to be awarded. Forms for this purpose are available from the Office of the Registrar, the Academic Advising Office, or from the university website. There are three graduation dates per year September 2, January 2 and the Commencement ceremony in May. The deadlines for filing for graduation are August 1 for September; December 1 for January; and February 1 for the May commencement. Students who complete degree requirements before the May graduation are eligible to participate in the Commencement ceremony. All official transcripts, CLEP scores and Challenge Exam scores must be submitted to the Office of the Registrar by the application deadline dates, otherwise the application will be deferred to the following semester. Students should not assume that filing the Application to Graduate assures that the degree will be received that year. They are advised to check with their department chair and their academic advisor to be certain that all requirements for graduation have been met. All financial accounts must be settled in full before diplomas are issued.

III. Examinations

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1. Challenge Examination

The Challenge Exam is a one-time examination in a specific area created by Rivier University as the equivalent to a course. Courses which have been audited cannot be challenged. The method of assessment may vary with the subject matter, but in all cases should enable a comprehensive appraisal of the student’s knowledge. A student who earns a grade of C or better on the Challenge Exam is exempted from and given credit for the course counterpart of the examination. Since the challenge is on the student’s part, it is her/his responsibility alone to prepare for it; no retake is allowed. Courses that may be challenged are at the discretion of the department chairperson. Likewise, only students matriculating at Rivier may request a Challenge Exam. Ordinarily, Challenge Exams are given on the first Friday of December and the first Friday of April. Procedures, guidelines, and fee schedules are available from academic advisors. At least one month prior to the exam date, the student obtains a challenge form from the advisor and then contacts the department chair for approval. LPN’s wishing to challenge courses for advanced placement standing, see Admissions section.

2. Final Examinations

A final exam period is provided during the final week of the semester. The schedule is published by the Office of the Registrar. If a student is unable to take the final exam as scheduled, she/he must notify the instructor. Exams other than finals may be retaken at the discretion of the instructor.

IV. Grades and Credits

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1. Grades - Grade Points

Grades are based on definite published criteria available in the Office of the Registrar. Letters are used to indicate grades; each is assigned a given value in grade points per semester hour.

Excellence
A   100-93   4.00 grade points
A-   92-90   3.67 grade points
High Achievement
B+   89-87   3.33 grade points
B   86-83   3.00 grade points
Achievement
B-   82-80   2.67 grade points
C+   79-77   2.33 grade points
C   76-73   2.00 grade points
Low Achievement
C-   72-70   1.67 grade points
D+   69-67   1.33 grade points
D   66-63   1.00 grade points
Insufficient Achievement
F   (62 and below)   0.00 grade points

 

Special Categories
* P   Pass
*PR   In Progress
* AU   Audit
* NC   No Credit
* I   Incomplete/Contract Approved
* W   Withdrawal from Class/Official Notification
*   No Grade Points

To determine a student’s academic status, the University uses a grade point system. Each qualitative grade has the numerical values listed, e.g., a grade of A has a value of 4.00; a grade of B has a value of 3.00. Grade points are computed by multiplying the course credit by the numerical value of the grade earned. For example, a three-credit course completed with a grade of C carries 6.00 points (3 ×2.00). The grade-point average (GPA) is obtained by dividing the total number of grade points earned by the total number of credit hours attempted.

2. Audit Policy

The auditing of certain courses is permitted only with an official registration. A student who audits courses receives no credit and is exempt from all assignments and examinations. Class participation is desired, but the student should communicate with the instructor on expectations.

The nature of some laboratory courses and other skills courses does not allow these to be taken on an audit basis. Audit status is authorized on a space-available basis. A change of status from Credit to Audit or vice versa can be made within the Add/Drop period. A course which has been audited may not be repeated for academic credit. A record of attendance is kept as with any other student. When a student attends at least 80 percent of class meetings, audit status is recorded on the academic record; otherwise the student receives a W.

3. Incomplete Grades

A student is expected to complete the requirements of each course by the end of the semester or term in which the course is offered. If for some major reason beyond her/his control the student is prevented from taking the final as scheduled or does not complete some part of the course requirements, the student may ask the instructor to assign the temporary grade of Incomplete “I.” This request must be made before the scheduled final examination. It is the student’s responsibility to remove this temporary grade. (See the University Calendar). Otherwise, the student automatically incurs an F for the course. In unusual cases, the student may request in writing an extension of this period. The extension may not exceed a three month period and must have the approval of the Associate Vice President for Student Success.

4. Repeated Courses

Students are encouraged to speak with their academic advisor before registering to repeat a course taken at Rivier University. Students who wish to repeat any course must take the same course. While only the last grade is used in calculating the cumulative grade point average, the original grade remains on the transcript. Each repeated course is counted only once in fulfilling degree requirements.

5. Grade Report

At the end of the term the Office of the Registrar authorizes the posting of grades to the student portal, MyRiv for each student. To protect confidentiality of student records, grades or GPA are never reported by telephone or faxed. Presentation of a valid Rivier University ID or other form of identification must be made to receive a copy of transcripts or grades, if the student comes in person.”Unofficial copies” of the grade report can be obtained from the student portal, MyRiv.

6. Grade Review

Students have the right to request a review of a course grade. All such requests must address the process followed in arriving at the final grade and not the professor’s evaluation of the student’s work.

A request for a review of a semester grade must be made in writing by the student to the instructor of the course no later than 30 days from receipt of the official grade report from the Office of the Registrar. The student sends a copy of this request to the Registrar.

A student who finds the review unsatisfactory may present the case to the dean of the department in which the course was offered. If necessary, the Associate Vice President for Student Success of the University will serve as the final avenue of appeal. If granted, the change of grade will be signed by both the instructor and the Associate Vice President for Student Success of the University and then sent to the Office of the Registrar for processing. 

7. Honors: The Dean’s List

The University honors its students for high academic achievement and significant contributions to the University community through the following awards:

The Dean’s list is compiled each semester. The criteria are:

  • The student must be matriculated at Rivier;
  • The student must achieve a semester grade point average of 3.5;
  • The student must be a full-time student, carrying a minimum of twelve graded credit hours. (Excluding Pass/Fail courses)
  • The student cannot have any grade of “I” (Incomplete) or “PR” (In Progress)

8. Graduation and Honors

To graduate, a student must have attained a cumulative grade-point average of 2.0 or higher. Honors for baccalaureate degree students are awarded on the following basis:

  • a minimum of 30 graded credits earned at Rivier: (no grades of “P”-passing)
  • grade-point average as follows
    CUM LAUDE 3.5
    MAGNA CUM LAUDE 3.7
    SUMMA CUM LAUDE 3.9

V. Academic Standards

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1. Academic Standing

To remain in good standing a student must maintain an average of C (2.0) each semester. A cumulative average of C is the minimum requirement for graduation. Further, a C (2.0) average in one’s major field is mandatory in all departments; in some, the required average is higher. Nursing majors should refer to “Progression/Retention” in the department section. Students who fail a required course must repeat the course successfully. Authorization from the Associate Vice President for Student Success of the University is required to make up a course at another college. This permission is seldom given for courses in the student’s field of concentration. Only a grade of C (2.0) or better will be accepted in transfer from another college. A failed course repeated at another institution will not affect the GPA.

2. Academic Probation

To remain in good academic standing a student must maintain an overall grade point average of 2.0 in each semester at Rivier University. A cumulative average of C (2.0) is the minimum University requirement for graduation; specific programs may have more demanding requirements.

a. Full-time Students

Students who fail to maintain a 2.0 average will either be dismissed or placed on probation for their next semester of attendance. At the end of the probation semester, their academic progress will be reviewed by the Associate Vice President for Student Success of the University. At this time, a student may be removed from probation, or dismissed from the University. Only with specific authorization from the Associate Vice President for Student Success of the University is a junior with a record of academic probation allowed to continue in a program. Nursing majors should refer to “Progression/Retention” in the department section.

b. Part-time Students

Students who fail to maintain a 2.0 average for two consecutive sessions of part-time study will be placed on probation for their next semester of attendance. At the end of that semester, their academic progress will be reviewed by the Associate Vice President for Student Success. After taking the new grades into consideration, the student may be removed from probation, continued on probation, or, after a minimum of two semesters on probation, dismissed from the University. Only with specific authorization from the Associate Vice President for Student Success is a junior with a record of academic probation allowed to continue in a program. Nursing majors should refer to “Progression/Retention” in the department section.

3. Academic Honesty

Plagiarism and cheating are serious breaches of academic honesty. In general, plagiarism is defined as the presentation of someone else’s work in whatever form: copyrighted material, notes, film, art work, reports, statistics, bibliographies, and the like, as one’s own, and failing to acknowledge the true source. Quoting word-for-word, or almost so, or using the argumentation of another source without acknowledging this dependence also constitutes plagiarism. Cheating is defined as the giving or attempting to give or to receive unauthorized information or assistance during an examination or in completing an assigned project. Submission of a single work for two separate courses without the permission of the instructors involved is also a form of cheating.

If students are unsure whether a specific course of action would constitute plagiarism or cheating, they should consult with their instructor in advance.

Penalties for plagiarism and cheating vary with the degree of the offense and may take the form of the following academic sanctions:

  • the grade of F for the work in question;
  • the grade of F for the course;
  • notification of the divisional dean and/or Associate Vice President for Student Success of the misconduct of the student;
  • recommendations that the student be suspended or dismissed from the University.

4. Academic Appeal Process

All efforts should be made to conduct ourselves with justice, integrity, and consideration for those with whom we interact. Grievances may, nonetheless, arise. In such cases, they are often best resolved by the individuals directly involved. However, there could be instances when this does not occur.

Procedure. The aggrieved student should approach and attempt to resolve the matter informally with the faculty member involved. If this attempt does not resolve the matter, or if the student has sufficient reason to believe that she/he will not be heard by the faculty member, she/he should contact the division dean. This must be done within ten calendar days following the time at which no resolution could be reached with the faculty member. The division dean will attempt to resolve the matter to the satisfaction of both student and instructor. Written statements may be requested of both parties by the division dean, who will attempt to resolve the issue as soon as is reasonably feasible. The decision of the dean shall be forwarded in writing to all parties.

If the student remains unsatisfied, she/he may file a formal grievance within ten days of this communication. This grievance, with all relevant data attached, is submitted in writing to the Associate Vice President for Student Success of the University, who will appoint and chair a review committee, consisting of two faculty or staff from outside the department involved. A meeting will be scheduled as soon as possible and the decision communicated in writing to the parties involved within three days of the meeting. Formal representation by legal counsel is not permitted. The meeting is academic in nature, and the student represents her- or himself at this meeting. Within ten days of this communication, a final appeal in writing may be made to the Vice President for Academic Affairs, who will review all the pertinent data and make the final decision on the matter.

VI. Additional Learning Opportunities

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1. Internships

Several departments of the University offer traditional practica or internships, such as student observation and teaching for education majors, clinical experiences for nursing students, and field work opportunities for majors in the behavioral sciences, business, and communications fields. Many departments recommend internship experiences for qualified students. Not only are such involvements valid learning experiences which earn academic credit, but they also provide opportunities for a more meaningful total education. Students are confronted with problems of the work world, and their values are tested in real life situations.

Qualified students are also encouraged to study abroad or to participate in exchange programs which will enhance the total learning experience.

2. NHCUC Student Exchange Courses

Rivier University belongs to a consortium of New Hampshire colleges, the New Hampshire College and University Council (NHCUC). Under the Student Exchange Program of the NHCUC, full-time degree seeking students may enroll for one or more courses a semester, or for one or two semesters as full-time students, on a space-available basis during the regular academic year. Courses must be approved by the academic advisor. Study at an NHCUC institution is regarded as transfer credit. A grade of C must be earned as a minimum, and grade points are not figured into the student’s average at Rivier.

Students remain as degree candidates and continue to pay Rivier University tuition, but they make their own room and board arrangements when they plan to spend a full semester at an NHCUC college.

3. Off-Campus Study

Prior to registering for any off-campus course including the New Hampshire college consortium, the student submits the course number, title, and description to his/her academic advisor. The University is under no obligation to accept credits for unauthorized courses. A course for which a student has received at least a 2.0 (C) is eligible for transfer. Students transferring a nursing-related science course into the nursing program must have earned a minimum of a B (3.0) in the course to receive credit. An official transcript from the institution must be forwarded to the Office of Academic Advising upon completion of study. The Associate Vice President for Student Success reserves the right to make the final decision on all transfer credits.

Refer also to NHCUC Student Exchange Courses.

4. Study Abroad and Teaching Trips (Day Students)

Rivier University offers a comprehensive study abroad program to students of all majors. Details about the program can be found on the Rivier University website under “Global Engagement,” or by stopping by the Office of Global Engagement in Memorial Hall. Students who wish to enrich and expand their educational experience through study abroad for a summer, a semester, or a year should discuss their plans well in advance with the Office of Global Engagement, their  faculty advisor and with their academic advisor in the Advising Office. Students planning to spend the junior year abroad are encouraged to initiate  the process for study abroad  early in their sophomore year in order to be assured of a place in the foreign study program of their choice.  Approval by the student’s academic advisor for study abroad plans is necessary to ensure that courses taken fulfill the Rivier University requirements.

In addition, Rivier University offers “Teaching Trip” courses. Courses are intensive in nature, taught by Rivier faculty, and are held during semester breaks and the summer. Teaching Trip courses change each year, in response to demand from students and willingness of faculty. The Office of Global Engagement website and office can provide detailed information on Teaching Trips planned for the academic year.

VII. Student Records

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1. Change of Name or Address

Changes in a student’s home address, or phone number should be reported immediately to the Office of the Registrar. Name changes are made by the Office of the Registrar when accompanied by appropriate supporting documentation.

2. Confidentiality of Student Records

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights are:

1) The right to inspect and review the student’s education records within 45 days of the day the University receives a request for access.

Students should submit to the Registrar written requests that identify the record(s) they wish to inspect. The Registrar will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the University official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.

2) The right to request the amendment of the student’s education records that the student believes is inaccurate or misleading.

Students may ask the University to amend a record that they believe is inaccurate or misleading. They should write the University official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading.

If the University decides not to amend the record as requested by the student, the University will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

3) The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorized disclosure without consent.

One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is defined as a person employed by the University in an administrative, supervisory, academic, or support staff position (including law enforcement unit and health staff); a person or company with whom the University has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or assisting another school official in performing his or her tasks.

A school Official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.

Upon request, the University discloses education records without consent to officials of another school in which a student seeks or intends to enroll.

4) The right to file a complaint with the U.S. Department of Education concerning alleged failures by the University to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-4605

3. Directory Information

Rivier University, in compliance with the Family Educational Rights and Privacy Act (FERPA), may release without the student’s consent the following directory information: student’s name, address, telephone number, date of birth, major field of study, class year, dates of attendance, enrollment status, degrees and awards received, if any, place of employment, most recent previous educational agency or institution attended, and e-mail address. Students are given the opportunity to restrict the release of any or all directory information.

4. Unit of Credit

The unit of credit is the semester hour. One semester hour of credit is granted for the successful completion of one hour (50 minutes weekly instruction), or two to three hours (100-150 minutes) of laboratory work, for approximately 14 weeks.

5. Transfer Credits

Transcripts of credits earned at other institutions and presented to Rivier University for admission or transfer of credits become part of the student’s permanent records and cannot be issued, reissued, or copied for distribution. Courses accepted for transfer credit will be listed on the student’s transcript with a designation of “TR”, the number of semester hours awarded, the title of the course, and the name of the institution where the course was taken.  Grades received for transfer courses will not appear on the Rivier University transcript, and the grades and related quality points are not calculated in the semester or cumulative grade point averages. However, the transfer credits awarded to contribute toward the student’s total of cumulative earned and attempted hours. Except in extraordinary and unavoidable circumstances, once transfer credits have been approved and a transfer student’s program has been finalized, the student is expected to take all courses at Rivier University.

6. Transcripts Academic Record

Official transcripts may be requested in writing via mail, fax or in person. Requests for official transcripts must include the student’s name, social security number, approximate dates of attendance, the address where the transcript is to be sent, and the student’s signature. No transcript will be released until all financial obligations to the University are met. Official transcripts carry the University Seal along with the registrar’s signature. The envelopes will be sealed with the registrar’s stamp, and the official transcript enclosed stamp. All official transcripts being issued to student directly will be stamped “issued to student”.

Electronic transcript delivery (secure e-mail) is a new delivery method Rivier is offering via eSCRIP-SAFE. Transcripts to institutions that are participating in the eSCRIP-SAFE network will be delivered electronically. If the institution is not on this list students may request that the transcript be sent to an individual by providing the name and email address of the recipient and the Registrar’s Office will deliver it electronically through eSCRIP-SAFE’s out-of-network service. This service is ONLY available for students whose entire academic record is from Fall 2004 to present.

Unofficial transcripts may be accessed via the student portal, MyRiv, on the Rivier home page. The unofficial transcript may be printed out.

Transcript requests forms are available from the Registrar’s Office at www.rivier.edu/registrar. The completed form is to be returned to the Registrar’s Office. (Fax: (603) 897-8811)

At this time, Rivier University determines that the use of facsimile equipment is not a secure means of transmitting educational records. Because the University cannot safeguard the privacy of the student’s records, the University will not fax transcripts, grade reports or other academic information.

VIII. Registration Policies

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1. Registration Procedures

An officially registered student is one who has submitted course selections with the necessary approvals, and has made the necessary financial arrangements with the Business Office. Officially registered students may confirm their registration via the student portal, MyRiv. Students receive notification of the registration process from their academic advisor. Continuing students select courses in October and March for the spring and fall semesters, respectively. Under this procedure, continuing undergraduate day students should schedule appointments with their academic advisors. Undergraduate professional studies evening students should schedule appointments with their academic advisor.

Full payment of fees must be made on or before August 10 for the fall semester and on or before December 10 for the spring semester in order for the student to be officially registered. Students are not admitted to class nor do they receive credit unless they have officially registered. Students may not be enrolled in a class after the designated add/drop period. Exceptions to this policy are rare and can be made only by the Registrar.

2. Summer Registration

Registration for summer sessions begins in March and continues through the start of the summer session. Financial clearance must be obtained from the Business Office at the time of registration for this session. Students should contact their advisor for specific registration requirements.

3. General Policies

For the policy on cross-registration refer to the section on Course Load.

The University reserves the right to withdraw, postpone, or combine classes, to limit registration, or to change instructors.

Part-time students are charged the tuition rate of the division (day or evening) in which the class is offered.

4. Courses at Another Institution

Students who have been accepted into degree programs at Rivier University are expected to complete their degree requirements on campus. Only under extenuating circumstances, with prior approval from Associate Vice President for Student Success, will students be granted permission to take courses off-campus.

5. Veterans’ Benefits

In cooperation with the Veterans’ Administration, Rivier University participates in numerous veterans’ benefits programs. Students who are eligible for veterans’ benefits as determined by the Veterans’ Administration should contact the Veterans’ Coordinator at the time of application or the start of the semester. The Veterans’ Coordinator is located in the Office of the Registrar, Adrienne Hall. To obtain benefits, the student must be enrolled in a degree program. Applications for Veterans’ benefits may be obtained directly from the Veterans’ Administration by visiting VONAPP (Veterans On Line Applications) website at http://vabenefits.vba.va.gov/vonapp. VONAPP is the official U.S. Department of Veterans Affairs (VA) website, which enables veterans to apply for benefits using the Internet. Completed application forms can also be mailed to the Department of Veterans Affairs, Regional Processing Office, PO Box 4616, Buffalo, NY 14240-4616.